Sage Line 500 Features
Sage Line 500 is a business wide solution offering all the advantages of a tried and tested Enterprise Resource Planning (ERP)
solution - offering the outstanding performance that is essential for success in today's competitive business environment.
Core Modules:
General Ledger
The Sage Line 500 General Ledger is the central hub of financial information. It provides a repository for company wide
transactions that can be enquired upon and reported on in any number of ways.
By providing the complete financial picture for your organisation, the General Ledger is not only essential to the integrated
accounting system, but also to the strategic decision making of the company.
It is configurable to meet the multi-national requirements of key territories around the world. Security exists at all
levels, ensuring information is only available to those users who have the clearance to see it.
Accounts Payable
Sage Line 500 provides a sophisticated tool for handling all of your organisation's accounts payable. It gives you
full control over your company's cash flow and immediate access to outstanding creditor information.
Accounts Payable provides flexible authorisation control to meet the requirements of your own business processes. This
can either be utilised in conjunction with Purchase Order Processing with full invoice matching or on a stand-alone basis.
Flexible and secure payment methods are supported with full integration to Cash Management for reconciliation
purposes. The system can handle both simple and complex foreign transactions.
For those organisations in or trading with Europe, Sage Line 500 supports the triangulation rules and other requirements of the
EMU, needed during the transition phase.
Accounts Receivable
Accounts Receivable provides you with effective debt management, ensuring that cash flow is optimised and that your company's
overall balance sheet remains healthy.
It is simple to use, yet extremely flexible, having the ability to cope with a variety of customer requirements, whether a simple
account or a complex hierarchy of accounts.
Sage Line 500 gives your organisation complete control over your receivables and provides all the necessary information that is
required to make accurate and timely decisions. It manages your sales and debtor activity, providing you with
up-to-the-minute information regarding aged debtor analysis.
With the use of automated credit control facilities and reports, it will enable you to reduce outstanding
debts. Comprehensive enquiry and reporting facilities allow you to track and manage sales information in a way that is
totally suitable to your business operation.
Cash Management
With Cash Management, it is possible to keep up to date with your ever-changing bank balances, monitor cash flow accurately and make
informed decisions about immediate expenditure.
Cash Management allows you to monitor your company's financial exposure and provides you with the ability to fully reconcile
your system with information provided from your bank accounts, whether manual or electronic.
It is fully integrated with all the other financial ledgers ensuring that information is updated automatically without the need
for re-keying, saving both time and effort.
Cash Management allows you to record comprehensive details for all types of bank account with the ability to specify how each one
is integrated with the General Ledger.
The module also has the ability to cope with multi-currency and provides currency revaluation facilities to ease exchange
difference exposure.
Complementary Modules:
General Ledger Consolidation
For all organisations with more than one legal entity, consolidation provides a fast and easy period end process by automatically
mapping subsidiary Chart of Account structures to the holding company structure, which could well be different.
It will also automatically translate from the subsidiaries local currencies to the holding company structure if
different. Translation differences created in the process are automatically handled.
For those organisations with very complex legal entity structures, multiple levels of consolidation can be configured.
Absorption Costing
The Absorption Costing module has been designed to allow organisations to maintain both budgetary and actual period-based statistics,
which can then be used as part of an absorption costing process.
Users are able to create an unlimited number of statistical sets such as headcount or floor space, which can be configured to
cross-reference each other and create service-level recharges across internal departments.
The statistical data can be used within the account balance cascade and journal process, as the basis of reallocating costs
on a pro-rata basis, fixed-charge basis or even a user-defined rule set.
Inter Entity Accounting
General Ledger journal processing enables entry of Inter-Unit accounting information i.e. target and source entities and General
Ledger account code mapping rules.
Inter-Unit Audit files are used to generate ASCII format files, which are in turn used to transport Inter-Unit journals from one
Inter-Unit company to another.
Credit Management
Sage Line 500 Credit Management provides a centralised credit control function with an integrated transaction enquiry and call
logging process.
Full diary management is supported with automated target call lists by credit controller. Call logging supports entry
of free-format text, cheque promise dates, ad-hoc generation of statements and reminder letters, along with simple cash flow
forecasting.
Fixed Assets
Sage Line 500 Fixed Assets provides you with control over your assets and their depreciation. It can be used individually
or as part of the procurement process with full integration to the General Ledger.
You can record comprehensive information for each asset, any associated attachments to assist the management and tracking of these
assets.
The system has flexible depreciation methods to meet the requirements of both the commercial and public sectors.
Job Costing
Sage Line 500 Job Costing provides you with an up-to-date picture of the expenditure and revenue associated with specific projects.
When using Job Costing in conjunction with the ledgers, it is possible to record purchases, revenues, time-sheets and payroll items
for each job.
You are also able to analyse the expenses and revenues posted from Accounts Receivable, Accounts Payable and Inventory Control.
Payroll
The Sage Line 500 Payroll module is fast, accurate and relieves you of the intricate and time-consuming task of calculating and
checking each employee's pay. Built-in security ensures that confidential information is protected from unauthorised
users.
The payroll system supports key features such as multiple payrolls within a single company, the flexibility in building up each
employee's pay whilst providing full compliance with all statutory requirements.
One of the key benefits is that because it is fully integrated you can obtain comprehensive analysis of all payroll costs,
throughout the solution.
Electronic Payments (BACS)
The BACS module integrates your system automatically with the external banking community. This saves time for both you and
your payees.
This module is fully integrated with the financial ledgers and supports multiple payment media. Full security is
maintained including the support of passwords by BACSAFE or those issued by your bank.
International Payments
International Payments extends the BACS functionality to support flexible definition of output formats for multinational requirements,
including the facility to split a single payment run into multiple output formats. For example, a customer in the
Netherlands might want to pay suppliers in Belgium and France in a single remittance advice run.
Report Writer
Report Writer is designed to supplement the standard reports that are available. The data can be extracted from any aspect
of the system and incorporated into a report.
The layout of these reports can be tailored to meet your exact requirements with the reported output either printed or saved to a
file.
Report Writer Language
Report Writer Language is the ideal accompaniment to Report Writer and allows the more advanced user to design complex reports using
an easy-to-learn structured query language.
You can extend the functionality of report definitions that have been created using the Report Writer and take advantage of the
query you have created by simultaneously creating two or more reports from the same set of data; for example, a detailed report and a
summary report.
Auditing & Security
This simple but powerful tool allows for specific events to be audited by recording related information whenever they occur.
Generally, these events are database updates, additions, or deletions from a particular table. User-based security
allows individual organisations to define the level of security they require over their database.
Data Import
This is a comprehensive, flexible tool that allows you to import data into Sage Line 500 from other software products, such as
spreadsheets and databases.
You can decide exactly how and when you want to import data thus ensuring that all of your data systems are fully integrated
and that Sage Line 500 can accurately reflect external sources of information with minimal manual intervention.
